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Exhibiting Members –

Summary of Key Terms (2026)

This summary highlights the main points for Members exhibiting work at the Gallery. It does not replace the full Terms and Conditions.

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Who Can Exhibit

• You must be a paid-up Member of the Coquetdale Art Gallery.

• Members are usually local or have a strong local connection and must be able to deliver and collect their work.

• All work must be saleable, safe, and of good quality.

How Much You Can Submit

• Allocations are reviewed annually and may be adjusted during the year.

• Typical maximums at any one time:

  • Framed art (hung): up to 3 originals (normally max 4 sq ft each)

  • Unframed art (browsers): up to 5 items

  • Craft items: up to 10 items

  • Cards: up to 20 cards or packs (packs count towards the total)

Presentation Standards

• All work must be professionally presented and ready for display.

• Framed work must be ready to hang using D rings and cord (no wire or string) and taped with framers tape.

• Browser work must be mounted, sealed in cellophane, and have a rigid backing.

• Crafts must be clearly labelled; large items may reduce your allocation.

• The Gallery may refuse work that is fragile, unsafe, offensive, or infringes copyright.

Pricing & Sales

• You set the price when submitting your work.

• Prices must be in whole pounds and are not negotiable.

• Minimum price is £2 for a craft item, card, or pack of cards.

• You receive 75% of the sale price; the Gallery retains 25%.

Payments

• Payments are made by BACS.

• Payment timing depends on the total amount due:

  • £100 or more: end of month of sale

  • £50–£99.99: end of July

  • Under £50: after Gallery closes in December

Damage, Loss & Risk

• Work is displayed at your own risk.

• The Gallery will compensate for accidental damage caused by Gallery handling.

• If damage is beyond repair, compensation is 75% of the displayed price.

• The Gallery is insured for for fire, flood, burglary but not shoplifting.

Submitting, Replacing & Removing Work

• Work is normally removed in January and new work submitted in February.

• Late submissions are by appointment only.

• You may replace sold framed work.

• You may withdraw work at any time, provided it is clearly marked as withdrawn.

Conduct & Communication

• Members must not bring the Gallery into disrepute.

• Any disputes must be submitted in writing and are resolved by the Committee or Trustees.

• Important dates and changes are shared by email newsletter – please read it.

Website & Promotion

• Members may have a profile and up to 3 images displayed on the Gallery website.

• Visitors are not allowed to take photographs inside the Gallery.

• The Gallery may photograph work for promotional purposes.