full terms and conditions of membership
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The Gallery Committee closed the building temporarily on Saturday 21 march 2020 to safeguard our volunteers, members and visitors. This situation will be reviewed every week. The building will be deep cleaned and a regular weekly check made on the contents. The intention is to be able to open again rapidly and so leave everything in place. Members who have not yet rejoined will unfortunately have to wait until we re-open, as we need to avoid unnecessary journeys and contact, especially for our age group. Re opening will be announced on this website and through member newsletter, as well as Facebook and our Google account. In the mean time, members, including those regular members who have not joined yet, can update their gallery on this website by emailing their images to us. The Committee will virtually meet on a regular basis and extension of opening over winter will be considered among other measures which includes carrying membership over to 2021. Members and regular volunteers are expected to abide by government rules on social distancing, only necessary travel and not come to the Gallery.
The annual subscription fee is payable on registration or renewal of your membership. In 2020 this fee is £25 for the whole year, whenever you join
full data protection policy
General Data Protection Regulation
Coquetdale Arts Centre Gallery and Studio Privacy Statement
Coquetdale Arts Centre Gallery and Studio (Coquetdale Art Gallery) is a Rothbury, Northumberland- based Registered charity which exists to further the Art and Craft of local people.
What data we will collect
When you become a member of the Gallery we will collect certain information about you which will include your name, telephone number, email address and postcode.
Why we will collect it
We will collect and process your data for the purposes of administering your involvement with the Gallery and we will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member of Coquetdale Arts Centre Gallery and Studio and administering the Gallery
How long we will keep it
We will retain your data for one year. If you join the Coquetdale Art Gallery during the year your data will be retained for less than one year. If you resign as a member of the Gallery your data will be removed within one month of your resignation.
You have the following rights under data protection legislation:
1. to access a copy of the information comprised in your personal data;
2. to object to processing of your personal data that is likely to cause or is causing damage or distress;
3. to prevent processing for direct marketing;
4. to object to decisions being taken by automated means;
5. in certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed; and
6. to seek redress for a breach of data protection legislation.
Sharing your data
We will not share your data with any other organisation without your consent.
If you have any complaints about how Coquetdale Arts Centre Gallery and Studio collects and/or processes your personal data, you should contact the Gallery Membership Secretary in the first instance, via the Gallery email address. If you are dissatisfied with how your concern/complaint is dealt with by Coquetdale Arts Centre Gallery and Studio, you have the right to report your concern/complaint to the Information Commissioners Office (www.ico.org.uk)
We will collect your name, email address, postcode and type of membership from a paper membership form, filled in and signed by you on submissions day , each year in February.
If you wish to see a copy of the data we hold on you, amend it or have it deleted, you should email your request to
We undertake to action your request within one calendar month of receiving it. We may use your personal information for a number of purposes including to:
Deal with your requests and enquiries (email, telephone)
Notify you of meetings, events and provide other information relating the Coquetdale Art Gallery's core activities (email)
Remind you when Collection days and Submissions days are due (email)
Send you information and remittance of sales (post)
If you do not wish your email address to be used in this way you should email
The data we collect on you is stored electronically in a database in encrypted format. The data from paper membership forms is transferred to the database and the original form is securely destroyed. No method of transmission over the internet or electronic storage is 100% secure and reliable and we cannot guarantee its absolute security.
All your own work?
All works must be original. We will not accept photographs, copies of other artists work or prints (other than original lino cuts, screen prints or mono prints)
If you have used a photograph or image other than your own as a basis for your creation, then written permission from the photographer or image maker must accompany your submission.
Exhibiting in the Coquetdale Art Gallery - Terms and Conditions 2020
You must be a paid up Member of the Coquetdale Art Gallery, to submit artwork and all submissions must be of saleable quality. The quantity of work each member can submit is reviewed annually and the Committee reserves the right to alter the allocation, detailed in Terms of Submission, during the year if necessary. Members are usually local, or have a strong local connection and able to collect and deliver their work; also able to change work not sold after 13 weeks. By joining the Coquetdale Art Gallery you agree to abide by all the Terms and Conditions and Terms of Submission.
Lifting and Submissions. Members are required to remove their work each year, (usually in January) and to submit new work on rejoining (usually February). Work not removed by the end of January 2020 is deemed to be the property of the Coquetdale Art Gallery.
Quality of Work. Coquetdale Art Gallery reserves the right to decline acceptance of any work deemed to be dangerous, offensive, or contravening Copyright law. The Gallery undertakes to exhibit ALL works received which comply with the Terms and Conditions and Terms of Submission. Your work must be able to withstand conditions in the Gallery and in a heated domestic house. Fragile work with a high set price may be refused by the Gallery Manager.
Pricing. Members are required to price work on submission to Coquetdale Art Gallery. Members will be paid 75% of the displayed price for all work sold. Everything the Gallery sells will be priced in whole pounds. Minimum price for a Craft item or one card, or pack of cards is £2. Our policy is that Gallery prices, once set, are not negotiable.
Accidental Damage. Coquetdale Art Gallery agrees to make good any accidental damage caused by handling by our Volunteer Custodians or Committee Members, to items on display. Should an item be beyond repair, payment will be made as though the item had been sold (75% of price) Fragile work with a high set price may be refused by the Gallery Manager.
Disputes. By joining the Coquetdale Art Gallery you agree not to bring the Gallery into disrepute. Any Members dispute or grievance must be in written form and discussed by the Committee. Any decision proving unsatisfactory to the Member will be dealt with by the Trustees whose adjudication will be final.
Payment dates - Payment dates Members are required to price everything on submission and will be paid 75% of the displayed price for all work sold. Payments will be made by BACS to the members’ account and the submission numbers of the work sold e-mailed to the member. Members who have not furnished account details will be paid by cheque at Collections 2021. It is the members responsibility to keep note of the submission numbers of each item. PLEASE NOTE CHANGE OF PAYMENT PROCEDURE FROM 1st April 2020
Regular Newsletter All members are sent a regular newsletter by email to the address you provide on your membership form. Members need to read the newsletter to check Collection Days dates, Submission days dates, Gallery opening and closing dates and any changes to allocation necessary throughout the year. Your email address is used for necessary communication by the Gallery to you and is not shared in any way. Your personal information is not stored and is destroyed each year.
Custodians All members are entitled and welcome to join our list of Volunteer Custodians and help sell members work. Training is given in dealing with record keeping of members sales and submission and withdrawal of members work. Members are required to assist Volunteer Custodians with paperwork when submitting and withdrawing work throughout the year as the Custodian role is primarily to sell your work.
Submission of Artwork - Terms
All work you bring to the Coquetdale Art Gallery will be given a Submission Number which is cross referenced to your name. Then you write down what you have brought on the appropriate sheet, (Framed, Browser, Craft, Cards) with Title, Price, Media and a Submission Number You must NEVER remove work from the Gallery during the year or at the end of the year unless it is checked off on your submission sheet. Members should change exhibits after 13 weeks, to keep the exhibition fresh. Our standard of presentation is comparable with a professional gallery.
Framed Art to be Hung. THREE original artworks are allowed provided each has a maximum size of 4 sq.ft. A picture of more than 4 sq.ft. is acceptable but costs TWO of your allowance. We do not accept framed reproduction prints (but you can submit them in a Browser). On the sale of a framed picture, artists will be contacted by telephone, so that members have the opportunity to replace the work. Paintings must be presented ready for hanging , (see https://www.coquetdalearts.co.uk/joining) - Frames free from chips and scratches, mounts if used, should be professionally cut and spotless; no dust or finger marks. Use taut picture cord only, one third from the top. (We will not accept wire, string, photo frames, central hangers.) Tape the back with brown self adhesive framing tape. (We will not accept masking tape or sellotape.) Label your painting with your name, the title and the medium on the back. Unframed canvases are acceptable but the edges of the canvas must be very well presented.
Unframed Art to be displayed in browsers - FIVE items may be displayed in the browsers at any one time. All browser items must be properly mounted and packed in cellophane (not cling film. Cellophane is available at the Gallery) with a back board to keep them rigid. Label the back of the work with your name, title of work, media, eg print, watercolour ( and frame size, for customers.) Reproduction prints of your own original work are allowed.
Crafts - TEN 3D items of craft are allowed at any one time. Please label all crafts with your name and the medium. Only single items of craft are counted as items for submission with the following exceptions. - obvious pairings such as salt and pepper.- sets of more than two must be small; not larger in size and number than a set of 4 coasters and pre packaged as a set in some way.
Potential problems. Identical larger objects such as two bowls or six glasses are deemed by us to be individual items of craft and not a set. Craft will usually be original, three dimensional items, intended to be worn, used practically or decoratively. (Framed Art and unframed canvases will not be accepted as crafts.They can be submitted under the Framed Art allocation.) If Members wish to submit larger craft items than will fit on a Gallery small table, their allocation will be reduced at the discretion of the Gallery Manager. Crafts will be presented and displayed by the Gallery. If you provide your own stands and packaging, they must be compact, professional and be approved by the Gallery Manager.
Cards - TWENTY cards with envelopes presented either separately or in packs are permitted at any one time. For example, a pack of 4 cards, is four of your allocation. You cannot have 20 packs of 4 cards.
• Each card or pack should be covered in transparent wrap or bag and sealed.
• The minimum price for a card or pack must be £2. All prices must be in whole pounds.
Website Members are entitled to have their profiles and from 6 to 12 examples of their work displayed on the Gallery Website. www.coquetdalearts.co.uk To do this, send a short biography and description of your work to firstname.lastname@example.org. Attach up to six cropped and in focus images which should be named as the title of your work. (If you have not rejoined by June of that year your work will be temporarily be removed from the website. )
Coquetdale Art Gallery has a Google Business entry and a Trip Advisor page which we manage. We would be grateful if members do NOT post pictures of their own work in these areas, as these are intended for customer reviews. Google will remove images “not of the Gallery” at our request. Gallery visitors are not allowed to take photographs inside the Gallery.
Stairwell and Studio Members are entitled to book the Stairwell Exhibition space for 1 month at a fee of £25. Members are entitled to a discount when booking the studio space.
What happens when your work sells?
On sale of your work, you will be paid 75% of whatever price you have asked us to display AFTER our commission is deducted.. see more below.